Raffle at the heart of most modern-day events and entertainment. Printable raffle tickets can make the life of event organizers a lot better.
Digital raffles are now a thing, but we know that nothing beats the charm of printed raffle tickets.
This article explores the intricacies of creating, printing and distributing raffle tickets.
And no matter how great raffle events are, making the right printable raffle tickets remains a struggle.
We’ve reduced the whole process to be easy for beginners.
And for experts, we have some free printable raffle tickets and templates for you to use.
Let’s get started.
A. What is a raffle?
A raffle is similar to a lottery where tickets are bought to stand a chance to win the prize.
Each raffle ticket has a unique number. The winners are randomly selected from random buyers.
Winning ticket numbers are announced, and ticket holders can receive the prize.
Raffles are commonly used for fundraising, promotions, and community engagement events.
B. What is the purpose of a raffle?
A raffle is a fun element to add to any event. Here are some use-cases of raffle tickets:
Fundraisers – Nonprofits, charities, and schools often use raffles to raise money. The rewards are often a lot less inexpensive compared to the profits from selling tickets. These profits are then used for funding meaningful causes
Event engagement – Any event, from a Christmas carnival to a community event, can have a raffle. They enhance audience participation and excitement at corporate, community, and social events
Marketing and promotions – Businesses use raffles to attract customers. Since raffles hold a lot of mystery and come with bumper prizes, they naturally get a lot of participation. This participation can help increase brand awareness
C. What are printable raffle tickets?
Here are a few templates for you to get started immediately:
A printable raffle ticket contains the following details:
Event name: Clearly state the event's title to avoid confusion
Organizer details: Provide contact information or the organization's name. This will help buyers reach out in case of doubts
Unique identifier: Assign a serial number or QR code for each ticket to facilitate tracking. This will ensure that forged tickets don’t end up taking the prize home
Prize information: Detail the prizes to entice participants to keep everyone excited
Printable raffle tickets also include a tear-off stub if necessary for entry management. This allows the staff to quickly tear and distribute raffle tickets
Since raffle tickets are usually small, you’ll need to tell raffle participants about terms and conditions separately. This can be done on the registration page in online events, or explained verbally in live events
D. How to create printable raffle tickets
With the method we’re about to explain to you, you can run a raffle event from the comfort of your laptop.
Imagine you’re running a charity raffle for a new school library. You print 500 tickets, each with a unique serial number and a QR Code.
Volunteers sell these tickets at local events and community centers. Alternatively, you can sell these raffle tickets in advance online directly to buyers.
On the event day, organizers scan the QR Codes before drawing winners.
Now let’s learn how this is made possible.
1. Head to Ticket Generator
Visit Ticket Generator and click "Create New Event" on the center of your screen.
This is where you’ll start setting up the details for your raffle event and customizing the tickets.
2. Add basic details about your raffle event
Enter your raffle event’s name (e.g., "Spring Charity Raffle 2024" or "Community Prize Draw"). Keep it under 50 characters for clarity
Specify the venue where the raffle will take place (e.g., "Downtown Community Center, Hall B")
Choose your event type, such as a fundraiser, charity raffle, giveaway, or corporate draw. Selecting the correct type helps generate relevant ticketing options
Set the raffle draw date and time (e.g., "March 15, 2024, at 6:00 PM"). Ensure it is at least 15 minutes ahead of creation time
Select the appropriate time zone based on where your participants are located
3. Add advanced raffle ticket details (optional)
Specify whether your raffle tickets are free or paid.
For a fundraising raffle, you may set the tickets as paid with a fixed price per entry (e.g., "USD 5 per ticket")
If you’re hosting a giveaway or promotional draw, you can mark them as free
Set ticket validity
For most raffles, you’ll want single-use tickets, meaning each ticket can only be entered once
If you allow multiple entries, choose multiple-entry tickets. This is useful for contests where one ticket covers multiple draws
Add ticket categories to organize different entry levels:
Standard Ticket - USD 5 per entry
VIP Ticket - USD 20 (comes with extra perks such as more entries)
Bulk Ticket - USD 50 for 12 entries
4. Design your printable raffle tickets
Choose from pre-made templates or create a custom design that fits your event theme
Add branding elements:
Upload a logo of your charity, company, or community group
Use colors and fonts that match your event’s theme
Add an engaging background image, such as a prize showcase or a decorative border
Use “Add Variable” to insert custom fields like:
Participant’s name
Ticket number (auto-generated for tracking)
Prize category (if different tickets correspond to different prize pools)
QR code or barcode for easy ticket validation
5. Create your raffle ticket registration page
If you need to collect participant details before issuing tickets, set up a registration page. This allows for easy tracking and verification. You can collect:
Participant name, phone number, and email address (to notify winners)
Optional ID upload for compliance (e.g., age-restricted raffles)
Custom fields (e.g., "Who referred you?" for contests with referral incentives)
Additional customisation options:
Approve registrations manually or automatically
Allow one entry per participant or multiple entries per purchase
Set a limit on total ticket sales (e.g., "Maximum 500 tickets")
Choose a final registration deadline (e.g., "Sales close on March 10, 2024")
6. Print and distribute your raffle tickets
Once the registration process is complete, tickets can be distributed in various ways:
WhatsApp – Ideal for mobile participants who want instant digital access
Email – Sends a personalised ticket to each participant
SMS – Useful for quick access and mobile scanning
However, if you need physical raffle tickets, Ticket Generator allows you to download printable versions. Simply click on "Download Printable Format" to receive a PDF or PNG file.
E. Best practices for selling raffle tickets
So far we know how useful raffles can be. We’ve also learnt how to make printable raffle tickets.
However, you’re not all done. Printing raffle tickets is not enough. You can ensure that you sell them too.
Here are a few ways to sell raffle tickets quickly:
Social media marketing: Promote your cause on social media through emotional videos. Direct them to your raffle ticketing webpage where people can buy raffle tickets in advance
Email campaign: Build up excitement leading up to the event using email campaigns
In-person sale: Set up a raffle booth to sell unsold raffle tickets on the day of the event. Keeping this as the last resort ensures a less stressful raffle ticket selling experience
Pro Tip: By accepting credit cards while selling raffle tickets, you can boost your sales. (Source)
F. Mistakes to avoid
People love raffles and they’re quick to spot mistakes. By messing up raffle tickets, you can miss many opportunities.
Fun fact: Raffles are a brilliant fundraising strategy. 47% of donors support non-profit causes by participating in raffles or sweepstakes. (Source)
Here are a few things to keep in mind:
Security features: Raffle tickets can easily be forged, especially the ones sold online. To prevent raffle fraud, you can embed unique QR Codes on your raffle tickets. These QR Codes can be scanned to check whether the admin makes them
Inconsistent numbering: Make sure you number your raffle tickets right. They should be simple and trackable, especially if your raffle tickets don’t have a QR Code on them
Print quality: Low-resolution printing can result in illegible tickets and defeating the point of raffle. Make sure you print a sample ticket before mass printing
G. FAQ
1. What size should a raffle ticket be?
The standard raffle ticket should be of the size 5.5" x 2.125". However, you can customize them according to your needs.
2. How do I add a QR code to my raffle ticket?
Use a QR code generator or Ticket Generator that automatically embeds QR Codes in each ticket.
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3. What’s the best paper for printing raffle tickets?
Cardstock (100-120 GSM) is the most popular choice for raffle tickets as it is durable.
4. Can I sell printable raffle tickets online?
Yes, you can sell them through a customised webpage. This can be easily created using the Ticket Generator. You can dispatch tickets and receive payments simultaneously.
5. How do I prevent raffle ticket fraud?
Use unique ticket numbers, QR Codes, and serial numbers to track and verify entries.
H. Are you raffle ready?
Printable raffle tickets can help so much with event engagement and fundraisers.
By following the steps in your guide, you can access free raffle templates or create your own custom printable raffle tickets.
This can all be done in a few minutes if you follow it side by side.
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Pooja Jena is a content marketer specializing in content for event planners. She heads a community of over 23,000 event planners on social media. When she's not writing content for Ticket Generator, you'll find her traveling to the most remote places in the world. She has an eye for new events and experiences.
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